Some Data Scanning Case Studies

1. Prairie Research Associates (PRA) was awarded a contract that required data entry for thousands of questionnaires. KMI worked with PRA, converting two questionnaires into scannable documents. Over the summer of 2007 KMI scanned and verified over 21,000 10- and 11-page questionnaires for PRA, for a total of approximately 231,000 scanned pages, at a rate of about 12 seconds per form. We then batched the data to PRA as a series of SPSS datasets.
2. In 2003 the Canadian Mental Health Association (CMHA) Winnipeg Region began a process to formally evaluate the outcomes and outputs of its services, along with participant satisfaction. Kaplan Research Associates and KMI worked with the organization to develop Logic Models (i.e. a matrix format to track service goals, objectives, related activities, and performance measures) and associated forms and questionnaires to measure these factors. KMI currently scans all of the organization’s tracking and evaluation forms, and generates quarterly tabular reports on selected findings. In 2008 we undertook a formal analysis and report regarding three of the organization’s programs, based on the collected data.
3. The Society for Manitobans with Disabilities (SMD) provides a broad range of services for children and adults with disabilities and other physical and developmental conditions. Kaplan Research Associates and KMI worked with SMD to develop Logic Models for all of its direct services. The next step was to develop scannable participant entry and exit forms for all program participants, along with selected follow-up and satisfaction evaluation questionnaires. All forms have been developed by KMI using the TELEform scanning suite.
4. In 2003 the Manitoba Teachers Society Disability Benefits Plan engaged Kaplan Research Associates and KMI to undertake a membership survey to evaluate the Plan and help set its future directions. A total of 5,965 four and five page English and French questionnaires were scanned and verified by KMI.
5. Since 2004 KMI has assisted Kaplan Research Associates with automated data entry for thousands of employee questionnaires, sponsored by the MTS Plan, across 10 Manitoba school divisions, as part of the Plan’s Employee Wellness Evaluation and Planning process. This work is ongoing.
6. In 2007-2008 Kaplan Research Associates and KMI began working with the Manitoba Department of Family Services and Housing (Vocational Rehabilitation Services) to develop and process Entry and Closure Forms for all of its clients. KMI also developed a simplified form that is completed annually for all individuals receiving VR services from one of the Department’s funded agencies or organizations. Just under 4,000 forms are scanned and verified annually, at a rate of about 9 seconds per form.